Quick Report Definition

Use the Quick report to quickly create reports for certain types of events. For example, you can create a report regarding all abnormal or normal access events in just a few seconds. Quick report files may be viewed using the EntraPass Quick Viewer, a utility that allows users to display Quick report files and all .QRP files. These include report files that are saved from a report preview. The Quick Viewer is launched from Windows® Start menu, without the need to launch the software.

Defining a Quick Report

1 - Under the Report  toolbar, click the Quick report request button.

2 - From the Event  drop-down list, select the event type for the current report (access, controller, door, relay, input, operator, manual operation events, and so on). If you have selected “access events”, the Card  tab appears in the window.

3 - Among the Event type options, select the event type to be included in the report.

•  Normal and abnormal—Select this option to include normal and abnormal events in the report.

•  Normal —Use Quick report to create reports based on normal events. In an access report, normal events would be such events as “access granted” for instance.

•  Abnormal—Such events as access denied (bad access level, supervisor level required), workstation server abnormal disconnection, gateway communication failure, or all events related to a process that is not complete (a controller reload failure, for example), are considered abnormal.

•  Watchable events—These are preselected events that can be displayed on EntraPass Web Watchlist. Use to issue a report of events related to EntraPass Web.

•  Custom events—Select this option to include your own events. The Custom events become visible when the Custom events option is selected. This option allows the operator to select the components that have generated the selected events according to the setting in the “event” field.

NOTE: When you use the Event  field, you have to specify which component(s) should be used or not used. When you select an event (i.e. access), the system displays all the doors of the gateway. If you select Controllers, the system displays all the controllers for the gateway. Once you have selected an event (i.e. controller events), select the controllers, that is the list of controllers to be included in the report.

4 - If All Events has been selected, Specific Database Event is displayed. You can choose to include New(+), Modify(=), and Delete(-) database events in the quick report.

5 - Select the Card  tab to specify filter details about the report. The Card  tab appears only if a card-related event is selected.

6 - In the Card index  drop-down list, specify the information that will be used as the filter. For example, if you select “card number”, only access events in which the defined card numbers appear will be selected.

NOTE: If you select Card number, the Lower  and Upper boundary  editable fields display the default numerical values to be replaced by card numbers. If you select Card user name , these fields are enabled to receive text data. For example, you can enter A  in the Lower boundary field   and  F in the Upper boundary  fields for the system to include events in which the selected door is defined and events in which the defined card numbers appear but only for card users whose names begin with A to F. If you select All , the editable fields are disabled.

7 - In the Start/end date  field, enter the date and time on which the system will start to collect the events. For example, if you enter 7:00 and an event occurred at 6:00, this event will not be included. To target events that occurred during a specific time frame, use the Time frame field.

8 - In the Time frame  field, check the Specific time frame option to include events that match the specified time frame. Enter the target time for the report.

9 - Define the output parameters:

•   Database output type : Select the database output format by selecting the icon for Sybase, CSV, PDF, Excel, RTF, or text.

•   Report name : The default is the current date and time. This can be edited.
The report name is used to name to output file.

•   Database output process —Select the appropriate output processes. A report template is associated with each output.

○   Database only : The report will be saved in the system database.

○   Display (custom, detailed, summary or statistics) report: The report appears on-screen.

○   Report printed   by (sequence, date & time or event) : The report is printed according to the specified sort order.

○   Email (custom, detailed, summary or statistics) report: When email is selected a dedicated input box is launched to select which emails the report is sent to.

10 - Click on the Execute button to launch the report.